The weekly accounts payable review, with a record that it actually ran.
A duplicate invoice, an unapproved payment, an aging bucket nobody watched. The AP review exists to catch these, but an informal spreadsheet pass leaves no proof the controls ran. This template runs aging, duplicate detection, approval checks, and payment authorization as one auditable batch.
For ap specialists, accounting managers, and finance business partners. No credit card. First run in under a minute.
AP Review #AP-0231
Week 22 · 142 open invoices · R$ 1.8M payable
- AP aging review100%AP SpecialistEvidence attached
- Duplicate invoice checkAP SpecialistAuto-flagged
- Approval-compliance checkAP SpecialistIn parallel
- Payment-run authorizationAccounting ManagerApproval gateDep. pendente
- Cash-flow impact updateBLOQUEADAFinance Business PartnerForecast syncDep. pendente
Opinion
What we cut. And what we kept.
This template is built to produce a controlled payment run, not a longer spreadsheet.
Cut
- An informal weekly spreadsheet pass with no record.
- Duplicate invoices caught after the payment goes out.
- Approvals confirmed verbally or over chat.
- A payment run released without a documented sign-off.
Kept
- Aging analysis that flags overdue and at-risk invoices.
- Duplicate detection before invoices reach the payment run.
- Approval-compliance check tied to PO and receipt.
- An approval gate on the payment run, every week.
What this template includes
Process steps
- 1AP aging review: open payables by age bucket, flag overdue and at-risk invoices
- 2Duplicate invoice check: detect duplicate or split invoices before they reach the payment run
- 3Approval-compliance check: verify each invoice has the required approvals and a matching PO and receipt
- 4Payment-run authorization: Accounting Manager approves the batch before release, approval gate
- 5Cash-flow impact update: reflect the authorized run in the cash-flow forecast
Why teams use this template
Accounts payable breaks quietly. A duplicate invoice slips through, an unapproved payment goes out, an aging bucket nobody watched turns into a late fee or a strained vendor relationship. The weekly AP review is supposed to catch all of that, but when it's an informal spreadsheet pass, there's no record that the controls actually ran.
This template runs the weekly accounts payable review as a controlled process: aging analysis, duplicate detection, approval-compliance verification, payment-run authorization behind an approval gate, and a cash-flow impact update. The checkpoint gate means no payment batch is released without a documented sign-off from the Accounting Manager.
Built for finance teams that need segregation of duties on paper and in practice: every review run records who checked what, which invoices were flagged, and who authorized the payment, the audit trail your controller and external auditor expect, week over week.
Ready to run this process?
Open this template in Cadenio, customize the fields and approvals for your context, and run it for the first time in under 60 seconds.
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