HR & People
Onboarding that doesn't miss a step, and grows with your company
Most onboarding still lives in a spreadsheet nobody maintains. We put together the 10 steps that actually work, from pre-boarding to day 30, each with an owner, due date, and alert when something slips.
No signup required. PDF with an executable checklist. 15 seconds to download.
Why this matters
What a structured onboarding delivers
No missed steps
10 stages from pre-boarding to day 30: documentation, IT provisioning, orientation, training, mentoring, and review. Every step has an owner, due date, and attachments.
Accountability without spreadsheets
Automatic alerts when a step slips. Escalation to the manager if IT hasn't provisioned access within 24h. Full-cycle report in one click.
Grows with your operation
The same tool that runs your onboarding also covers offboarding, performance reviews, access provisioning, and month-end close. One place, every team.
Training without gaps
Mandatory training that runs, certifies, and renews on its own
Information security, GDPR, code of conduct, industry-specific compliance. Cadenio handles assignment, tracking, and annual renewal, with certificates attached as evidence on every cycle.
Modules tied to the role
Every role gets its own track: information security, GDPR, code of conduct, team-specific training. Cadenio assigns them automatically based on job title.
Certificates as evidence
Each completed module attaches the certificate to its step. Auditors find everything in one place, with who did it, when, and which version of the material.
Annual renewal on autopilot
Trainings with expiration (annual, biennial) restart automatically. Alert 30 days before expiration, with escalation to the manager if it's not completed in time.
30 days in 6 milestones
See how the blueprint unfolds
Each milestone becomes one or more tasks with owner, due date relative to start, and alerts. Clone it, tweak for your company, and run.
- Day 0
Pre-boarding documentation
Contract signed, background cleared, data collected. All 5 business days before start.
- Day 1-3
IT provisioning
Laptop, SSO, team tools. Escalates to IT lead if 24h delay.
- Day 1
Orientation and welcome
Office/virtual tour, security policies signed, access tested, buddy introduced.
- Week 1
Mandatory training
Security, data privacy, code of conduct. Each module is archived with a certificate attached.
- Week 2-3
Role immersion
Shadowing, first tasks with mentor, quarter objectives.
- Day 30
First-month review
Manager 1:1, expectation adjustments, plan for next 60 days.
Plugs into your stack
Doesn't replace your ATS. Orchestrates the process around it.
When a new hire is created in your HR system, Cadenio receives the event and kicks off the flow with name, role, start date, and manager pre-filled. Data stays in your ATS; the process stays in Cadenio.
Native integrations
BambooHR
A new hire in BambooHR triggers the full onboarding run with pre-filled data.
Okta
Provisioning and deprovisioning sync with onboarding and offboarding runs.
Tools in the onboarding flow
DocuSign
Contract signing
Slack
Welcome channel
Calendly
Manager 1:1
Google Forms
Intake form
Notion
Knowledge base
Zapier
Greenhouse, Workday and others
Any system that sends webhooks or appears in Zapier connects in minutes. No code.
Start with HR, expand across teams
A tool per team isn't an option. A tool for every team is.
Cadenio is horizontal by design. The HR team starts with onboarding and the neighboring teams adopt what they saw working.
HR
Onboarding, offboarding, performance review, engagement survey
IT / Security
Access provisioning, quarterly access review, incident response
Finance
Month-end close, expense approval, reconciliation
Customer Success
Customer onboarding, QBR, renewal
Legal
Contract review, NDA approval, audit
Frequently asked questions
Quick answers before the real onboarding
Does Cadenio replace BambooHR, Greenhouse, or another ATS?
No. Cadenio does not store payroll, contract, or employee lifecycle data. It orchestrates the process around your ATS: receives the new-hire event, runs the 10 steps with owner and due date, and returns the audit trail.
How does it integrate with our existing ATS?
Native integration with BambooHR and Okta. For Greenhouse, Workday, Rippling, Gusto, Personio, and others, we use webhooks or Zapier. A new hire created in your ATS triggers the onboarding automatically, with name, role, start date, and manager pre-filled.
Can I customize the 10 steps for my company's reality?
Yes. The blueprint is a starting point. You edit, add, remove, or reorder steps. Same structure works for 5 steps or 30. Each step has an owner, due date relative to day 1, custom fields, and attachments.
Does it work for remote or hybrid onboarding?
Yes. Equipment shipping, digital document signing via DocuSign, system access, manager video call, virtual buddy. Every step is configurable for on-site, remote, or hybrid. The process is the same, only the channel changes.
How long until we run our first onboarding?
Less than a day. You download the blueprint, import it into Cadenio, adjust owners and deadlines to fit your company, and run. Most HR teams ship their first cycle in 2 to 4 hours, with no IT involvement.
Ready to run your next onboarding in Cadenio?
15-minute demo or start free. You choose.