Lease Renewal or Move-Out
Yearly lease review started by a named schedule about 90 days before the anniversary: contract data, term rules (arts. 46, 47 and 51), rent adjustment by IGP-M or IPCA, tenant and owner contacts, and a decision that opens either the signed amendment, guarantee renewal and finance update, or the formal notice, move-out inspection and new listing. Built for operations teams, structured execution with approval gates and an audit trail.
For: Leasing Coordinator, Manager, Finance, and Field Agent teams running lease renewal or move-out
What this template includes
Process steps
- 1Contract data
- 2Term and contract rules check
- 3Commercial lease: renewal suit deadline
- 4Rent adjustment
- 5Talk to the tenant
- 6Talk to the owner
- 7Decision
- 8Signed renewal amendment
- 9Guarantee renewal
- 10Finance update and next schedule
- 11Formal move-out notice
- 12Book the move-out inspection
- 13List the property for a new lease
- 14Closing
Why teams use this template
Yearly lease review started by a named schedule about 90 days before the anniversary: contract data, term rules (arts. 46, 47 and 51), rent adjustment by IGP-M or IPCA, tenant and owner contacts, and a decision that opens either the signed amendment, guarantee renewal and finance update, or the formal notice, move-out inspection and new listing. When this work runs through inboxes and ad-hoc spreadsheets, ownership gets fuzzy and evidence gets lost. Lease Renewal or Move-Out gives you a 14-step process with 1 checkpoint and a built-in SLA so nothing slips between handoffs.
Built for teams led by Leasing Coordinator, Manager, Finance, and Field Agent: every task has a named owner, every approval routes to a real role, and the run history is the audit trail your auditors actually want.
The checkpoint tasks ("Decision") cannot be skipped, they're where the run produces evidence the next stage depends on. Overdue runs escalate automatically, and you start with structure instead of building it from scratch every time.
Ready to run this process?
Open this template in Cadenio, customize the fields and approvals for your context, and run it for the first time in under 60 seconds.
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