Move-In Inspection
Move-in inspection done in the app: keys and meters with photos, one step per room with required photos and the paint recorded, inspector and tenant signatures at the visit, leasing coordinator review, tenant disputes, and the report PDF with photos and a QR verification code. Built for operations teams, structured execution with approval gates and an audit trail.
For: Leasing Coordinator and Field Agent teams running move-in inspection
What this template includes
Process steps
- 1Schedule move-in inspection
- 2Keys, remotes and meters
- 3Inspection · Living and dining room
- 4Inspection · Kitchen
- 5Inspection · Bedroom 1
- 6Inspection · Bedroom 2
- 7Inspection · Bedroom 3
- 8Inspection · Bedroom 4 and others
- 9Inspection · Bathroom 1
- 10Inspection · Bathroom 2
- 11Inspection · Bathroom 3, powder room and others
- 12Inspection · Laundry area, balcony and garage
- 13Signatures at the inspection (inspector and tenant)
- 14Report review by the leasing coordinator
- 15Tenant review and disputes
- 16Final report PDF and filing
Why teams use this template
Move-in inspection done in the app: keys and meters with photos, one step per room with required photos and the paint recorded, inspector and tenant signatures at the visit, leasing coordinator review, tenant disputes, and the report PDF with photos and a QR verification code. When this work runs through inboxes and ad-hoc spreadsheets, ownership gets fuzzy and evidence gets lost. Move-In Inspection gives you a 16-step process with 1 checkpoint and a built-in SLA so nothing slips between handoffs.
Built for teams led by Leasing Coordinator and Field Agent: every task has a named owner, every approval routes to a real role, and the run history is the audit trail your auditors actually want.
The checkpoint tasks ("Report review by the leasing coordinator") cannot be skipped, they're where the run produces evidence the next stage depends on. Overdue runs escalate automatically, and you start with structure instead of building it from scratch every time.
Ready to run this process?
Open this template in Cadenio, customize the fields and approvals for your context, and run it for the first time in under 60 seconds.
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