Move-Out Inspection
Move-out inspection compared room by room with the move-in report, with photos and signatures in the run, optional re-inspection when the tenant repairs, final bills and utility accounts, settlement with pro rata property tax, HOA fees and early-exit penalty, manager approval, and deposit return or guarantee claim. Built for operations teams, structured execution with approval gates and an audit trail.
For: Leasing Coordinator, Field Agent, Finance, and Manager teams running move-out inspection
What this template includes
Process steps
- 1Schedule move-out inspection
- 2Keys returned and final meter readings
- 3Comparison · Living and dining room
- 4Comparison · Kitchen
- 5Comparison · Bedroom 1
- 6Comparison · Bedroom 2
- 7Comparison · Bedroom 3
- 8Comparison · Bedroom 4 and others
- 9Comparison · Bathroom 1
- 10Comparison · Bathroom 2
- 11Comparison · Bathroom 3, powder room and others
- 12Comparison · Laundry area, balcony and garage
- 13Move-out signatures and key receipt
- 14Re-inspection after the tenant repairs
- 15Final bills, HOA fees, property tax and utility accounts
- 16Final settlement calculation
- 17Settlement approval by the leasing manager
- 18Cash deposit return
- 19Guarantee claim or collection
- 20Move-out closing
Why teams use this template
Move-out inspection compared room by room with the move-in report, with photos and signatures in the run, optional re-inspection when the tenant repairs, final bills and utility accounts, settlement with pro rata property tax, HOA fees and early-exit penalty, manager approval, and deposit return or guarantee claim. When this work runs through inboxes and ad-hoc spreadsheets, ownership gets fuzzy and evidence gets lost. Move-Out Inspection gives you a 20-step process with 1 checkpoint and a built-in SLA so nothing slips between handoffs.
Built for teams led by Leasing Coordinator, Field Agent, Finance, and Manager: every task has a named owner, every approval routes to a real role, and the run history is the audit trail your auditors actually want.
The checkpoint tasks ("Settlement approval by the leasing manager") cannot be skipped, they're where the run produces evidence the next stage depends on. Overdue runs escalate automatically, and you start with structure instead of building it from scratch every time.
Ready to run this process?
Open this template in Cadenio, customize the fields and approvals for your context, and run it for the first time in under 60 seconds.
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