Move-Out Inspection and Comparison Report
Move-out inspection with room-by-room comparison against the entry report: damage vs. normal wear and tear identification, itemized deduction statement, security deposit calculation, and legal sign-off before returning the deposit. Built for operations teams — structured execution with approval gates and an audit trail.
For: Property Manager, Leasing Agent, and Legal / Contracts Manager teams running move-out inspection and comparison report
What this template includes
Process steps
- 1Schedule move-out inspection
- 2Comparison — Living / dining room
- 3Comparison — Bedrooms
- 4Comparison — Bathrooms
- 5Comparison — Kitchen
- 6Comparison — Laundry area and other spaces
- 7Comparison — Garage and exterior
- 8Final utility readings
- 9Checkpoint 1 — Property manager validates comparison report
- 10Security deposit deduction calculation
- 11Tenant countersignature on comparison report
- 12Checkpoint 2 — Legal review before deposit return
- 13Security deposit return
- 14Move-out process closure
Why teams use this template
Move-out inspection with room-by-room comparison against the entry report: damage vs. normal wear and tear identification, itemized deduction statement, security deposit calculation, and legal sign-off before returning the deposit. When this work runs through inboxes and ad-hoc spreadsheets, ownership gets fuzzy and evidence gets lost. Move-Out Inspection and Comparison Report gives you a 14-step process with 2 checkpoints and a built-in SLA so nothing slips between handoffs.
Built for teams led by Property Manager, Leasing Agent, and Legal / Contracts Manager: every task has a named owner, every approval routes to a real role, and the run history is the audit trail your auditors actually want.
The checkpoint tasks ("Checkpoint 1 — Property manager validates comparison report" and "Checkpoint 2 — Legal review before deposit return") cannot be skipped — they're where the run produces evidence the next stage depends on. Overdue runs escalate automatically, and you start with structure instead of building it from scratch every time.
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